EXPERIENCE USER GUIDE

GRID

General Recommendations

Below are best practices to follow when collecting content and adding design elements for your Grid Experience. We’ve provided guidelines for character limits, supported media file types, logo/experience background standards, and screensaver recommendations. 

  • Single user

  • Aspect ratio – 16:9 or 9:16

  • Portrait or Landscape format 

  • Resolution: HD (Landscape: 1920 x 1080; Portrait: 1080 x 1920) 

Main Menu

1. LOGO

  • The upper left corner is reserved for a company logo (size should not exceed 350px x 100px)

  • Uploaded by the KODEX Team

  • File type: A PNG or EPS file required from client

If you're using a light background, a black or color version of your logo is recommended. If you're using a dark/black background, a white solid logo will be more visible.

2. BACKGROUND IMAGE

  • The background image can be customized/changed.

  • A generic background will be provided by the KODEX Team, or a custom design solution is also
    available upon request.

3. EXPERIENCE TITLE

  • The upper right corner is reserved for an Experience title. 

  • This can be implemented within the CMS, but is not required.  If a title is not entered, this area will remain empty.

  • Title Line 1: 15 characters

  • Title Line 2 (required): 15 characters

4. SECTION IMAGE

  • Each square can be customized with an individual image that will be implemented within the CMS.

  • You can change this Section Image as often as you would like.

5. BRAND COLORS

  • Filter area can be customized to fit your current brand colors.

Selected Content

1. CATEGORY TITLES

  • Category titles can be customized within the CMS. You can change or update this content as necessary.

  • Custom Fields 1-4: 35 characters (per line/per field)

2. CONTENT CATEGORY

  • Each content category can be customized with images, videos, or audio files that will be implemented within the CMS.

  • You can change or update this content as necessary.

3. CONTENT DESCRIPTION

  • The title and description can be tailored per content category through the CMS system. 

  • The description is able to scroll, so the length of the description can vary.

  • Unlimited characters; Scrollable 

4. INTERFACE ELEMENTS

  • Interface elements (close button, icons, title, and custom category titles) can be customized to fit your current brand colors.

 
 

Media

1. SUPPORTED MEDIA

IMAGES

  • 1920 x 1080 (recommended); if smaller, can negatively impact overall experience level 

  • File type: JPG or PNG 

VIDEOS

  • 1920 x 1080 (recommended); if smaller, can negatively impact overall experience level 

  • File type: MP4 or WMV

  • CMS will obtain thumbnail from video to display with play icon  

AUDIO

  • Client to add a title and description to audio files through spreadsheet. If neither are provided the app will default to showing the file name only (ie. 2019KODEX_Welcome.mp3).

  • Title: 35 characters

  • Description: 200 characters

  • File type: MP3 or WAV

2. CUSTOM BRANDING

  • Provide 1 brand color to the KODEX Team

  • Color will be implemented throughout the UI within the application.

For best visibility, avoid bright and saturated colors.

Screensaver

  • Upload images AND/OR select images from Collection that will appear as a slideshow on monitor.

  • Customizable screensaver text through the CMS; defaults to ‘Touch Anywhere to Begin’ 

For a more interesting screensaver, make sure to upload at least 5 images to give it a little variety.

Organizing Your Content

We’ve heard your content struggles, and we’re here to help! Follow these best practices below for a smoother content upload process.

CREATE FOLDERS

  • Start by creating folders for each content section (i.e. Animals, Flowers, Food).

 

COPY FILES INTO FOLDERS

  • Separate your Media from your Content documents.

 

RENAME FILES

  • Make sure your filenames are easily recognizable. If they are very long or random, be sure to rename them before entering them into your spreadsheet and uploading.

  • Once your folders are organized, it’s time to enter content into your spreadsheet.

Managing Your Spreadsheet

Uploading mass amounts of content is made simple with our spreadsheets. Click the button below to download the template and get started.

Spreadsheet is compatible with Microsoft Excel 2009 or later versions.

GETTING STARTED

Open your spreadsheet and confirm that it looks like the image below. Once you have the correct document open, you may begin entering in your content one line at a time.

ADD CUSTOM FIELDS

  • Double-click on the “Custom Field” title and rename the columns (maximum of 4 columns).

  • For more information, scroll down to: “4. CUSTOM FIELDS 1-4” below

ADD YOUR CONTENT

  • Open your Content document (if applicable). Enter in the Title (line 1 and line 2), Role, Description, Custom Fields (1-4), and Section Image.

ADD YOUR MEDIA

  • Navigate to your Finder window and copy and paste the filenames into the “Media” column. This will eliminate any typos and issues while uploading your media. Make sure you separate your filenames with a comma and a space between each filename (i.e. Animals-1.jpg, Animals-2.jpg).

  • Once you’ve completed your spreadsheet, it’s time to upload your content to the CMS. See Next Steps.

AUDIO FILES

  • Click on the “Audio Files” tab at the bottom of the Excel document.

  • Enter in the Filename.

  • If you want the user to see a Title and Description (so they will have context behind what they are listening to), enter in a Title and Description in the columns next to the Audio Filename. If you do not enter a Title and/or Description, the filename will be shown within the application.

WHAT ARE THESE TITLES IN MY SPREADSHEET?

For a complete explanation of how your spreadsheet translates to your application, see the image below.

TITLE LINES 1 & 2

2. ROLE

3. DESCRIPTION

4. CUSTOM FIELDS 1-4

5. SECTION IMAGE

6. MEDIA

UPDATING YOUR SPREADSHEET

After you do your initial upload, you will no longer need your original spreadsheet. The hard copy will be saved within the KODEX CMS and can be accessed and downloaded at anytime. Any changes you make to your Collection will also be updated within that spreadsheet automatically.